1. Purpose

The purpose of establishment of a communication channel is to effectively manage the research and coordination activities of PAN Localization Project.

2. Scope

This communication channel is applicable to the Regional Secretariat, Country Partner Institutions, Country Components and Regional Research Components.

3. Roles

 

1.       Each country has one or more Country Partner Institutions (CPIs)

2.       All CPIs collaborate and report to one representative organization in that country referred to as the Country Component (CC), which is also one of the CPIs. There is one CC each for Afghanistan, Bangladesh, Bhutan, Cambodia, China, Laos, Mongolia, Nepal, Pakistan and Sri Lanka.

3.       Regional Secretariat (RS) is the coordination unit of the project, in Pakistan.

4.       GEM II is a separate project that PANL10n project will be collaborating with.

5.       The Regional Research Components (RRCs), for content, technology and training are units established to plan and synthesize research at regional level.

6.      Monitoring and Evaluation (M&E) is also a separate unit in the project and is considered an RRC for the purpose of this document.

7.      IDRC is the funding partner for the project.

4. Process and Responsibility

4.2. Process Description

The process shows the communications channels which should be used if two partners/roles need to communicate with each other in formal capacity. There may not be any other requirements for informal channels. “May” indicates optional and “should” indicates preferred method.

 

4.2.1. Communication for CPI

 

1. CPI should communicate with respective CC for administrative matters.
2. CPI is encouraged to communicate with any other CPI, RRC or RS for academic matters. In such cases, if relevant, CC, RRC, RS may also be cc:ed.
3. CPI may communicate with relevant RRCs for planning relevant matters. In this case, CC should normally be cc:ed.
4. CPI may also directly contact RS for any relevant matters. In this case, CC should normally be cc:ed.

 

4.2.2. Communication for CC

 

1. CC may communicate with CPI for administrative matters.
2. CC should directly communicate with relevant RRCs for planning relevant matters. In this case, relevant CPI should normally be cc:ed.
3. CC may also directly contact RS for any relevant matters.

 

4.2.3. Communication for RRC

 

1. RRC is encouraged to communicate with any other CPI for academic matters. In such cases relevant CC and RS should be cc:ed.
2. RRC is encouraged to communicate with any other RRCs for planning relevant matters. In this case, RS should be cc:ed.
3. RRC may also directly contact RS for any relevant matters.

 

4.2.4. Communication for RS

 

1. RS may communicate with CPI. In such cases, relevant CC should be cc:ed.
2. RS may communicate with CC.
3. RS may communicate with RRC.
4. RS may communicate with IDRC.

 

In above cases, relevant CPI, CC, RRC may also be cc:ed. IDRC may also be cc:ed where relevant.

 

4.2.5. Communication for IDRC

 

1. IDRC may communicate with CPI. In such cases, relevant CC and RS should be cc:ed.
2. IDRC may communicate with CC. In such cases, RS should be cc:ed.
3. IDRC may communicate with RRC. In such cases, RS should be cc:ed.
4. IDRC may communicate with RS.

 

In above cases, relevant CPI, CC, RRC may also be cc:ed.

4.2.6. Communication outside PAN L10n Project

 

1. CPI, CC, RRC, RS may informally communicate, on behalf of the project, with other entities/projects. Where relevant, other CPI, CC, RRC, RS may also be cc:ed.
2. CPI, CC, RRC may formally communicate, on behalf of the respective part of the project, with other entities/projects. In such cases, RS should be cc:ed.
3. CPI, CC, RRC should advise other entities/projects to directly contact RS for formal arrangements on behalf of the project. Where relevant, other CPI, CC, RRC, RS may also be cc:ed.
4. RS may formally communicate, on behalf of the project, with other entities/projects. In such cases, IDRC may be cc:ed, where relevant. Relevant CPI, CC, RRC may also be cc:ed.

5. Distribution

1. CPI Leaders
2. CPI Coordinators
3. CC Leaders
4. RRC Leaders
5. RRC Research Officers
6. RS Members
7. IDRC Project Staff

6. Amendment

None to date